A conference at the Colorado Springs Convention Center at The Broadmoor can draw thousands of attendees, and the planning headache is rarely the meeting space. It is moving those people between their hotels and the sessions on time, morning after morning, when the resort grounds and the surrounding roads were not built for a few thousand cars arriving in the same half hour. A shuttle bus running a set route turns that crush into a schedule attendees can count on.
This guide covers how we run attendee shuttles for a multi day event at The Broadmoor, from the morning peak to the evening reception runs. Once your dates are set, call 719-662-7900 or request a free shuttle bus quote, and we will map the service. Charter Bus Rental Company Colorado Springs runs conference shuttles across the meeting calendar.
Why Conferences at The Broadmoor Need Shuttles
Large events spread attendees across more than one hotel, and a conference that fills The Broadmoor pushes overflow to downtown and south side properties. A managed shuttle keeps that scattered group arriving on time and together, so the opening keynote is not held for a parking lot. Once that point is solved, the rest of the event runs on the rhythm the shuttle sets.
The Broadmoor convention space runs to hundreds of thousands of square feet and can host events for several thousand people, which is more than valet and self parking can absorb at a morning peak. A continuous shuttle route between the room blocks and the convention entrance is the cleanest way to move that volume.
Convention Center Access and Hotel Shuttle Routes
The convention center is the anchor for this service, and the attendee hotels set the route. The center sits at the Broadmoor resort at 1 Lake Avenue on the south side of Colorado Springs, with attendee lodging often spread between the resort and properties closer to downtown.
When the room block overflows to downtown, The Antlers gives planners a second pickup point a short drive north of the resort. A shuttle can serve both the resort and the downtown block on one timed route, so attendees at either hotel reach the sessions on the same schedule. On the busiest mornings we add a dedicated vehicle to the downtown leg, since the longer run cannot fall behind the resort pickups without leaving one hotel’s attendees late.
A few details we plan around for conference service:
- Morning sessions create a sharp arrival peak, so we add vehicles to that window rather than spreading them thin.
- Multi hotel events need a published route and times so attendees know exactly when the next pickup runs.
- Evening receptions reverse the flow, which we staff for as carefully as the morning rush.
Reserving Conference Shuttles for a Multi Day Event
Convention dates are set far in advance, and so is the transportation that supports them. Reserve as soon as your event dates and host hotels are confirmed, since a multi day shuttle program ties up vehicles and drivers across the whole run and the strong dates fill early. Booking ahead also lets us right size the fleet to your headcount and build the published schedule attendees will follow.
Attendee volume sets the vehicle mix. A few shuttle buses on a tight route move a large conference through the morning peak, while a single minibus suits a smaller executive meeting or a board retreat. For early starts and late receptions, the climate controlled cabins keep attendees comfortable across long event days.
Sizing Shuttles to Your Attendee Count
The right fleet depends on your peak volume and how many hotels feed the event. We size to the schedule, and you can compare options on our 35-passenger minibus and 56-passenger charter bus pages.
- A board meeting or executive group of a dozen rides a single minibus on call.
- A mid size conference runs a few shuttle buses on a published route during peaks.
- A large multi hotel event scales the fleet up for the morning and reception windows.
Planners also arrange other corporate moves like a downtown employee shuttle or a mountain company retreat. The event type changes, but the scheduled service approach holds across them. It all sits on our corporate transportation service page.
Broadmoor Conference Shuttle Pricing
Pricing depends on your dates, the daily service hours, and the number of vehicles your peaks require. As a ballpark, a shuttle bus typically runs about $155 to $450 per hour or $1,520 to $3,655 per day, depending on the dates and the route, and a multi day program is quoted across the full run. For exact pricing on your event, call 719-662-7900, or see current rates on our charter bus prices page.
For attendees flying in, we can fold airport pickups into the program so arriving guests reach the resort without a rental car, and the same fleet covers the daily sessions.
A Conference Shuttle Day Plan
Here is how a single conference day tends to run for an event with attendees split between the resort and a downtown block on a small shuttle fleet. Adjust to your agenda, but the day keeps this shape.
- 6:45 AM, shuttles begin the morning route between the hotels and the convention entrance.
- 7:30 AM, service surges into the pre keynote peak with added vehicles.
- 9:00 AM, route eases to on call coverage during sessions.
- 12:00 PM, midday runs for off site lunches or breakout venues as needed.
- 5:00 PM, reverse peak carries attendees back to the hotels.
- 6:30 PM, evening reception runs once the day’s sessions close.
The reverse peak at day’s end is where conference transportation often falls apart, because everyone leaves the final session at once and a thin schedule strands attendees at the curb. We staff the evening window like the morning, so the convention exit clears at the same pace it filled and nobody waits long for a ride back.
Receptions add a second late wave, with one group leaving early and another closing out the night. We hold coverage for both, so early departures are not stuck and the late crowd still has a ride to the hotel rather than hunting for a car after dark.
