A few of the companies we’ve worked with
Understanding the Factors That Influence Bus Rental Costs
When you call Charter Bus Rental Company Longmont for a quote, our reservation system calculates your price based on several dynamic variables. The two most significant factors are time and distance. For local trips that stay within the Longmont, Boulder, and Niwot area—such as a shuttle service for a wedding or a corporate dinner—you will typically be charged by the hour. Most bus companies require a minimum rental period, usually around 4 to 5 hours, to cover the costs of preparing the vehicle and dispatching the driver. This is perfect for events like shuttling guests from hotels like the Hilton Garden Inn Longmont to venues like the Callahan House & Garden.
For long-distance trips—such as driving from Longmont to Denver International Airport (DIA), heading up to Estes Park for a day in Rocky Mountain National Park, or traveling out of state—pricing is usually calculated by the day or by the mile. A "day" in the charter bus world usually constitutes up to 10 hours of driving time or a 12-hour duty cycle for the driver. If your itinerary requires the driver to be on duty longer than the Department of Transportation (DOT) allows, you may need to factor in the cost of a second driver. Additionally, the time of year plays a huge role. Longmont sees a surge in demand during the summer wedding season and the winter ski season, as groups head to resorts like Eldora or Breckenridge. Booking during these peak times often results in higher rates compared to the shoulder seasons.
Pricing Differences Between Vehicle Types
The type of vehicle you choose has a direct impact on your final quote. At Charter Bus Rental Company Longmont, we offer a diverse fleet ranging from compact 18-passenger minibuses to spacious 56-passenger full-size charter buses. Naturally, a larger bus with more capacity and amenities will cost more than a smaller shuttle. For example, a standard minibus is an excellent, cost-effective choice for transporting a smaller group to a brewery tour at Left Hand Brewing Company (1265 Boston Ave, Longmont, CO 80501) or Oskar Blues Brewery. These vehicles are nimble, easy to park, and great for short-distance travel, offering significant savings over a full coach.
On the other hand, if you are moving a large group, such as a high school band from Longmont High School or a large corporate team, a 56-passenger motorcoach is the most efficient option. While the daily rate for a full-size bus is higher, the cost per passenger is often much lower when the bus is filled to capacity. These buses come equipped with premium amenities like onboard restrooms, undercarriage luggage bays, reclining seats, and entertainment systems, making them ideal for longer journeys along I-25 or Highway 119. When you call us at 719-662-7900, we can help you determine which vehicle offers the best value for your specific group size.
Sample Trip Costs in Longmont
To give you a better idea of what to expect, here are a few examples of potential trip costs. Please note these are estimates only and actual prices will vary based on availability and specific dates. Example 1: The Wedding Shuttle. A couple gets married at the beautiful Lionsgate Event Center (1055 US-287, Lafayette, CO 80026) just outside Longmont. They need a 25-passenger minibus to shuttle guests from the Courtyard by Marriott in Longmont to the venue and back at the end of the night. They need the bus for 8 hours. The estimated cost might range between $1,200 and $1,600. Example 2: The Mountain Day Trip. A corporate group wants to take a team-building trip from their office in Longmont to Rocky Mountain National Park in Estes Park. They rent a 56-passenger motorcoach for a full 10-hour day to accommodate 50 employees and their hiking gear. The estimated cost for this full-day rental falls between $1,400 and $1,900. Example 3: The Brewery Tour. A group of friends celebrating a birthday rents a sprinter van or small minibus for 5 hours to visit Wibby Brewing, Left Hand, and Pumphouse Brewery. The estimated cost could range from $700 to $950 depending on the specific vehicle luxury level selected.
Tips for Securing the Best Rates
Getting the best price on your charter bus rental in Longmont comes down to planning and flexibility. The most effective way to lower your costs is to book as early as possible. We recommend reserving your bus at least 3 to 6 months in advance, especially if you are traveling during the busy spring (prom and graduation season) or summer months. As availability decreases, prices tend to rise. By locking in your rate early, you protect yourself from price surges and ensure you get the exact vehicle you want.
Another tip is to be flexible with your itinerary if possible. If you can schedule your trip during the off-peak season (usually January and February, excluding ski weekends) or on weekdays rather than weekends, you may find lower hourly rates. Additionally, try to finalize your headcount early. There is no need to pay for a 56-passenger coach if you only have 30 people traveling; a mid-sized bus would be more economical. However, if you think your group might grow, it is often cheaper to book one large bus than two smaller ones later. Call Charter Bus Rental Company Longmont at 719-662-7900, and our experts can guide you on the most cost-effective strategies for your specific trip.
Why Choose Charter Bus Rental Company Longmont?
When you choose Charter Bus Rental Company Longmont, you are choosing a company with deep roots in the community and a commitment to excellence. We serve all of Longmont's neighborhoods, from the historic West Side to the bustling areas near Fox Hill and Ute Creek. We understand the local geography, from the best routes to take to avoid traffic on Main Street during the Longmont Farmers Market to the quickest way to get to the St. Vrain Memorial Building for an event. The drivers who prioritize your comfort above all else.
Beyond our local expertise, we offer an unmatched selection of vehicles. Whether you need a sleek sprinter for a VIP airport transfer or a fleet of motorcoaches for a city-wide convention, we have the resources to make it happen. Our buses have the highest standards of comfort and cleanliness. We offer transparent pricing with no extra fees, and our 24/7 customer support means we are always here when you need us. We’ve helped everyone from the City of Longmont for municipal events to local families planning reunions at Golden Ponds Park. We are dedicated to earning your business and becoming your trusted transportation partner for years to come.
Book Your Longmont Charter Bus Today
Ready to get your plans in motion? Booking your charter bus rental in Longmont is fast, easy, and stress-free with Charter Bus Rental Company Longmont. Don't let transportation logistics slow you down. Whether you are planning a trip to the Union Reservoir for a summer picnic or heading down to Denver for a concert, we have the perfect vehicle waiting for you. Our team is standing by to provide you with a free, personalized quote in under 30 seconds. You can reach us by calling 719-662-7900 or by using our convenient online quote tool to instantly see images and prices of available vehicles in the Longmont area. Let us handle the driving so you can focus on making memories!
Frequently Asked Questions About Longmont Pricing
How far in advance should I book my bus in Longmont?
We generally recommend booking your charter bus as soon as your date is confirmed. Ideally, you should aim to book at least 3 to 6 months in advance. This is particularly important if your trip falls during peak seasons, such as May/June for graduations and weddings, or during the winter holidays. However, Charter Bus Rental Company Longmont can often accommodate last-minute requests. Whether your trip is next week or next year, call us at 719-662-7900, and we will do our best to find a vehicle that suits your needs.
Do you require a deposit?
Yes, a deposit is required to secure your reservation. This ensures that the bus is taken off the market and reserved specifically for your group. The amount of the deposit varies depending on the total cost of the trip. The remaining balance is typically due a few weeks before your departure date. Our reservation specialists will explain all payment terms and deadlines clearly when you receive your quote, so you know exactly what to expect.
What happens if our trip runs longer than expected?
We understand that sometimes events run late or traffic on I-25 causes delays. If your trip exceeds the time booked in your reservation, you may be charged for the additional time. Overtime is typically billed at an hourly rate specified in your contract. We recommend padding your itinerary with a little extra time to account for unforeseen delays to avoid stress and potential overage charges. Your driver will always do their best to accommodate schedule changes within legal driving hour limits.
Bus types Available in Longmont
More About Group Travel in Longmont
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