A few of the companies we’ve worked with
The Distance and Duration of Your Trip
The two most significant factors influencing the cost of your charter bus rental are how far you are traveling and how long you will need the vehicle. In the charter bus industry, trips are generally billed in one of two ways: by the hour or by the day/mile.
Local Hourly Rentals: If your itinerary keeps you within the Greeley city limits or immediate surrounding areas like Evans, Garden City, or Eaton, your rental will likely be priced per hour. There is typically a five-hour minimum for these reservations to ensure the trip is cost-effective for the operator. This pricing model is perfect for events like wedding shuttles moving guests between a hotel and a venue, or a corporate dinner outing in downtown Greeley. For example, a shuttle running loops between the DoubleTree by Hilton Greeley at Lincoln Park and a reception venue nearby would fall under this category.
Daily or Mileage Rates: For long-distance trips—such as taking a University of Northern Colorado (UNC) student group to Denver International Airport (DIA), heading up to Cheyenne for the day, or embarking on a ski trip to the Rockies—pricing usually shifts to a daily rate or a per-mile calculation. If your group requires the bus for multiple days, you will be charged a daily rate that covers the driver’s time and the use of the bus. It is important to have a finalized itinerary when requesting a quote, as significant detours or additional mileage can alter the final price.
The Time of Year You Travel
Like hotels and airlines, the charter bus industry in Colorado is subject to seasonal demand. The time of year you plan your trip can have a substantial impact on the availability of vehicles and the final price of your rental.
Peak Season (April – June): Late spring is arguably the busiest time for group transportation in Greeley. This period coincides with end-of-year school field trips, proms, and graduation ceremonies for local institutions like UNC and Aims Community College. Additionally, the onset of wedding season drives up demand for shuttles. If you are planning a trip during these months, we highly recommend booking at least six months in advance to secure your preferred vehicle and rate.
Summer Rush (Late June – July): Summer in Greeley is vibrant, anchored by major events like the Greeley Stampede at Island Grove Regional Park. During large festivals, demand for group transportation spikes, which can increase daily rates. If your trip aligns with the Stampede or the Fourth of July holiday, expect premium pricing due to high demand.
Off-Peak Season (January – February): The winter months immediately following the holidays are typically the most affordable time to rent a charter bus in Greeley. While ski trips to the mountains keep some inventory busy, local demand within Weld County tends to slow down, offering excellent value for corporate events or private parties.
Your Starting Point and Destination
Your pickup and drop-off locations play a crucial role in your quote. Charter Bus Rental Company Greeley services the entire Front Range, but logistics still matter. If your trip originates in a remote part of Weld County far from major thoroughfares like US-85 or Highway 34, there may be additional costs associated with "deadhead" miles—the distance the bus must travel empty to reach your group.
Fortunately, because we are a local provider with a vast fleet across Colorado, we are usually able to minimize these costs compared to out-of-state brokers. However, if you are planning a one-way trip—for instance, dropping a group off in Denver and not returning—you must still account for the driver’s return trip to the garage in the total cost. Providing exact addresses for all pickup and drop-off points ensures your quote is as accurate as possible from the start.
The Type of Bus You Choose
The size and style of the vehicle you select will directly impact your rental rate. At Charter Bus Rental Company Greeley, our fleet ranges from compact shuttle buses to expansive motorcoaches, allowing you to pay only for the space you need.
Minibuses (15-35 Passengers): For smaller groups, such as a wedding party or a corporate team, a minibus is a cost-effective solution. These vehicles are nimble enough to navigate downtown Greeley streets while still offering amenities like reclining seats and climate control. They typically cost less per hour than full-size coaches, making them ideal for shuttle services.
Full-Size Charter Buses (40-56 Passengers): If you are moving a large group, such as a sports team, a marching band, or a large tour group, a full-size motorcoach is the most efficient option. While the daily rate is higher than a minibus, the cost per person is often lower when the bus is filled to capacity. These buses come equipped with premium amenities including onboard restrooms, undercarriage luggage storage, and entertainment systems, which are essential for longer trips out of town.
Specialty Vehicles: Need something unique? School buses are a budget-friendly option for simple point-to-point transfers, while party buses offer a premium experience with lounge seating and upgraded sound systems for celebrations. Keep in mind that specialty vehicles often carry different pricing structures based on their specific features.
Real-World Pricing Examples for Greeley Bus Rentals
To give you a better idea of what to expect, here are a few examples of common trips we book in the Greeley area. Please note that these are estimates only and actual prices will vary based on availability and specific trip details.
Example 1: The Wedding Shuttle A couple is getting married at a venue in West Greeley and needs a shuttle to transport guests from the DoubleTree downtown. They rent a 25-passenger minibus for 6 hours. Estimated Cost: $900 – $1,200 total.
Example 2: The School Field Trip A local elementary school is taking 50 students and chaperones on a field trip to the Denver Museum of Nature & Science. They need a standard 56-passenger charter bus for 8 hours (9:00 AM to 5:00 PM) on a weekday. Estimated Cost: $1,300 – $1,700 total.
Example 3: The Corporate Retreat A Greeley-based company is taking 40 employees to a retreat in Estes Park for two days. They require a luxury motorcoach for the drive up, the bus to stay on-site for local shuttles, and the return trip the next day. The group books the driver’s hotel room separately. Estimated Cost: $2,800 – $3,600 total.
Get an Instant Quote for Your Greeley Bus Rental Today!
Ready to lock in your transportation? Charter Bus Rental Company Greeley makes it easier than ever to get a price. You don't have to wait days for an email or play phone tag. Call our team 24/7 at 719-662-7900 with your itinerary, and we will provide you with a free, personalized quote in minutes. Alternatively, use our online quote tool to see pricing and vehicle images in under 30 seconds. Whether you are heading to the Stampede, the airport, or across the country, we have the perfect bus for your budget and group size. Let us handle the driving so you can enjoy the ride!
Frequently Asked Questions About Greeley Pricing
Is a deposit required to book a charter bus in Greeley?
Yes, we require a deposit to secure your bus reservation. This deposit guarantees that a vehicle is reserved specifically for your group on your chosen dates. The amount of the deposit will be clearly outlined in your quote. The remaining balance for your trip is typically due before the date of service. We recommend booking as early as possible—especially for travel during peak seasons like May and June—to ensure availability.
What is your cancellation policy?
We understand that plans can change. Our cancellation policy varies depending on how far in advance you cancel your reservation. Generally, if you cancel more than 14 days before your trip, you may receive a full or partial refund (minus the deposit). Cancellations made within 14 days of the trip may be subject to full payment. We recommend speaking with your reservation specialist at 719-662-7900 for the specific terms and conditions related to your booking, as policies can vary based on the season and vehicle type.
How far in advance should I book my bus rental?
For the best rates and vehicle selection, we recommend booking your charter bus at least 3 to 6 months in advance. If you are traveling during peak times—such as graduation season in May, the Greeley Stampede in summer, or the winter holidays—you should aim to book 6 to 9 months ahead. While we can often accommodate last-minute requests, booking early ensures you get the exact bus type you want at the most competitive price.
Bus types Available in Greeley
More About Group Travel in Greeley
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